Rock > Product > Tasks

Simplified task management: Organize any project with the
Tasks mini-app

Rock brings messaging and tasks together. Each space has its own Tasks mini-app to manage different types of projects or just to keep track of follow-ups from 1:1s.

Work better with Rock's Task Management Tool

From product development to marketing campaigns and recruiting with task management in Rock you can easily keep any project moving.

Multiple assignees

Assign tasks to different users and keep track of the status of everyone that is involved with the task.

You can also add followers for people who want to get notified but are not actively working on a task. With Rock, tracking is made simple for everyone — no matter how involved they are.

Labels

Create up to 200 labels per space and add them to tasks to filter, sort and organize different activities within a project.

From front-end bugs to customer success, adding custom labels helps keep everything organized.

Comments

Keep discussions at the task level with a comment section under every task.

Share files, communicate with threads, @mention anything and leave reactions to keep the conversation going.

Attach everything

Attach files by uploading them from your computer or link files from Google Drive, Dropbox, One Drive, Figma, and other cloud storage providers.

You can also attach files to the comments under the task.

Task Tracking Views

No more endless searching to find a specific task. Quickly scroll through all your tasks or quickly edit a bunch of tasks with List View.

Show all your tasks in a Kanban-like view, which makes it easy to get a visual overview of all your tasks and lists.

Never miss a deadline again. Display all your tasks with start and due dates on a calendar so you can manage tasks at a glance, seeing what needs to happen by when.

Want to see all your tasks from across all your spaces? My Tasks gives you a high-level overview of all your tasks.

Can’t work on something right away? Save tasks to follow up on later with the “Set Aside” function

View a minimized list overview of your different tasks, while still being able to see the messages in your space.

Task Tracking Views

No more endless searching to find a specific task. Quickly scroll through all your tasks or quickly edit a bunch of tasks with List View.

Show all your tasks in a Kanban-like view, which makes it easy to get a visual overview of all your tasks and lists.

Never miss a deadline again. Display all your tasks with start and due dates on a calendar so you can manage tasks at a glance, seeing what needs to happen by when.

Want to see all your tasks from across all your spaces? My Tasks gives you a high-level overview of all your tasks.

Can’t work on something right away? Save tasks to follow up on later with the “Set Aside” function

View a minimized list overview of your different tasks, while still being able to see the messages in your space.

Get started quickly

Rock brings together messaging, tasks, notes, files, and all your favorite apps, so you get valuable time back to get work done.

Import existing tasks

Seamlessly continue work on any project by importing tasks from other collaboration tools or task software.

Import your existing tasks from Trello, Asana, Jira or Clickup.

Create a task

Create a task for anything that is actionable. With a task board in the same space as your messages, notes, and files you don’t need to switch between different apps to keep things moving.

You can create an unlimited number of tasks on Rock. All for free.

Take your notes anywhere

Stay on top of your notes even when you’re away from your computer. Bring your notes with you and quickly create, browse, or comment on any note—wherever you are.

Supercharge with PRO features

The collaboration front-end for your team

Sprints

Use sprints to group tasks into time based cycles. This can be useful if you work on a weekly, bi-weekly, or monthly schedule.

Filter by Sprint so you can quickly get an overview of all tasks that are being worked on in the current sprint.

Custom fields

Use custom fields to add customized task fields that suit your workflow and support your process.

Add a short text, a number or dropdown fields to your tasks. You can also clean up task fields by rearranging or removing optional fields your team does not use.

Recurring tasks

Manage daily check-ins, weekly reports, or any other repeating activity with recurring tasks.

After completing or moving a task across one of the lists, the task automatically gets recreated for the next time.

Automate Tasks

Automate the creation of new tasks with Zapier, Github, and Rollbar platform integrations.

You can also use our public API to further customize and integrate with Rock.

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Wandile Mamba
UX/Creative Designer, Shiny Inc

Questions & answers

What is a task?

A task is the description an activity that has to be completed within a larger project. Tasks are typically assigned to one or more people who are reponsible for completing the work.

Tasks can be organized with different views depending on the scope and organization of the project, a list or kanban board being some of the most popular options.

What is task management?

Task management is the set of activities that focuses on the creation, day-to-day updating and completion of tasks. The task workflow can be more detailed or time sensitive depending on the project a team is working on.

Why should companies adopt team task management?

Tasks allow teams to work in a more organized way. Teams can keep better track of the status of an activity thanks to strong documentation. Team task management software also minimizes the need for constant meetings or messages for work updates as activity is recorded on an individual task-level.

Are tasks on Rock free?

Anyone can open unlimited spaces with unlimited tasks. The main functionality and different views are available to everyone.

There are some more advanced task fields such as sprints and custom fields that are part of the PRO and TEAMS plans. Learn more about the different plans here.

Can I work on tasks with people outside of my team?

You can collaborate on tasks with anyone in- and outside of your organization. This makes Rock a great place to combine communication and task management for activities that require the involvement of multiple parties.

How do tasks help with asynchronous work?

Tasks are better documented and more organized compared to more synchronous ways of communicating such as messages or meetings. This way everyone can be less dependent on immediate responses and focus on getting work done and staying productive instead.

What kind of teams use tasks?

Tasks can be used for a wide variety of projects. Teams use them for basically any project that can be separated into sub-activities. Thousands of people globally are using tasks to get work done in marketing, engineering, education, product development, recruiting and so much more!

How are tasks on Rock different from other task managers?

Rock provides simple, all-in-one functionality. In addition to a task management system in every space, there are also built-in mini-apps for Chat, Topics, Notes, Files and Meetings at no additional cost. This way you can keep all communications and project management in one place.

Do I have to use tasks in Rock?

We recommend teams to use tasks to organize their work but it is not required. There might be use cases where you want to create a space with a focus on the Chat or Files mini-apps. It is up to you and your team whether you want to use the Tasks mini-app in every space.

Can I import tasks from other places to Rock?

You can import tasks from Jira, Asana and ClickUp to your different Rock spaces. This way you can keep all your current and past activities without losing project documentation.