10 Best Task Management Apps to Organize Your Projects in 2024

Staying organized and managing tasks efficiently is more crucial than ever. Having the right tools makes all the difference when juggling multiple projects at work, coordinating team efforts, or simply trying to keep your personal to-do list in check. 

Task management apps continue to evolve, offering innovative features designed to streamline your work and boost productivity.

We’ll explore 10 of the best task management apps available in 2024. Different options cater to a variety of needs and preferences, ensuring that you can find the perfect solution to organize your projects, meet deadlines, and achieve your goals. 

From intuitive user interfaces to advanced collaboration capabilities, these task management tools are equipped to help you stay on top of your tasks and manage your time effectively. Let's dive in and discover the top task management apps that can transform the way you work.

1. Rock

Rock is the best task manager app with an all-in-one collaboration platform designed to simplify teamwork by combining messaging, task management, notes, files, and meetings in a single space. Seamlessly integrate with popular apps like Google Drive, Slack, Trello, GitHub, and more

The task management suite is tailored for a diverse range of users, including startups, freelancers, educators, agencies and engineering teams, offering a versatile solution for managing projects and communication efficiently.

What sets Rock apart from other tools in the market is a flat rate pricing model. Unlike many collaboration tools that charge per user, Rock offers a single, all-inclusive plan with unlimited members, projects, tasks, and advanced functionalities.

Pros and cons of using Rock as your task management app

Here are some of the main pros and cons users have encountered when using Rock as their solution to manage tasks:

✅Pro: All-in-one functionality: Rock is the best task management app because every project space combines messaging with tasks, notes, files and meetings. As a result, teams can reduce their tool stack and focus on collaborating and getting work done instead. 

✅Pro: No per-user pricing: Unlike many other tools that charge per user, Rock offers a single, all-inclusive Unlimited Plan at a flat rate with unlimited members, projects, tasks, and advanced functionality. This can significantly reduce costs and simplify budgeting for teams of all sizes.

✅Pro: Quick Connect for instant collaboration: Rock’s Quick Connect feature allows teams to instantly start collaborating with anyone, whether they are internal team members, external companies, agencies, or freelancers. This makes collaboration and starting new projects seamless and efficient.

✅Pro: Comprehensive integrations and custom workflows: Rock integrates with a wide range of popular apps (e.g., Google Drive, Zoom, Google Meet, OneDrive, Dropbox) and supports custom workflows through its API and Zapier integration. This flexibility allows teams to tailor the platform to their specific needs and maintain their existing workflows.

✅Pro: Available on web, desktop and mobile: Quickly access your workspace with a dedicated desktop app. Rock is also the task manager for android and Apple with dedicated mobile apps for Google Play and iOS

⛔Con: Limited offline availability: While Rock is accessible in offline mode, changes can’t be made to different project spaces without a stable internet connections.

Rock pricing

Free Plan: Free task manager with limitations on functionality.

• Cost: Free
• Features:some text
  • Group spaces: 3
  • Messaging: Unlimited
  • Tasks: 50 per space
  • Notes: 50 per space
  • Members: 5 per space
  • Storage: 250 MB per space

Unlimited Plan

• Cost: $89/month (monthly) or $74.92/month (yearly) - Flat pricing (unlimited team members, clients, freelancers and other external partners at one flat rate).
• Features:some text
  • Unlimited group spaces, 50 workspaces
  • Unlimited Messaging, tasks, notes, members, and storage
  • Advanced features like PRO spaces, time tracker, custom integrations, and more!

2. Todoist

Todoist is a powerful task manager and to-do list app designed to help teams organize work in a seamless way. 

What sets Todoist apart from other task management tools is its unique approach to simplicity combined with powerful features. Todoist is one of the few task management apps that offers a natural language recognition capability to speed up the process of task entry. 

Pros & cons of using Todoist when managing your tasks

✅Pro: User-friendly interface: Todoists’ simplicity helps users focus on their tasks without getting bogged down by a complicated setup process, which is ideal for both personal use and small teams.

✅Pro: Cross-platform availability: Todoist is available on multiple platforms, including web, desktop (Windows and macOS), and mobile (iOS and Android). This ensures that users can access their task lists from virtually any device, providing great flexibility and convenience for managing tasks on the go.

⛔Con: Per-user pricing: Todoist has per-user pricing which can quickly make it a costly tool when introducing more team members, freelancers, clients or other external parties to the online task manager. 

⛔Con: Basic project management: Todoist is primarily designed for task management and may not be suitable for complex project management needs such an instant messaging app, note taking and advanced file management capabilities.

⛔Con: Customization limitations: Users enjoy some degree of customization but it is limited compared to other task management apps. Todoist’s capabilities might be too restrictive for users looking for highly customizable workflows or advanced automation options.

Todoist pricing

• Beginner: Free forever with 5 personal projects, smart quick add, flexible list & board layouts, 3 filter views, 1-week activity history, and basic integrations with email and calendar.
• Pro: $4 per month billed yearly ($5 when billed monthly) (20 users = $100/month), includes everything in Beginner plus 300 personal projects, calendar layout, task reminders & duration, 150 filter views, unlimited activity history, and an AI Assistant.
• Business: $6 per month billed yearly ($8 when billed monthly) (20 users = $160/month), includes everything in Pro for each team member, plus a shared team workspace, up to 500 team projects, team calendar layout, granular team activity logs, 1000 team members & guests, 1000 project folders, team roles & permissions, and centralized team billing.

3. ClickUp

ClickUp is one of the best task management software designed to centralize all your work in one place. Users can manage tasks, projects, documents, and communications in one place. The task app's flexibility helps with customizing workflows, from simple task lists to complex project management processes. 

What sets ClickUp apart from other task management software is the breadth of features it offers. Flexibility does come at a cost though since many users claim there is a big learning curve and managing workflows can become complicated quite quickly.

Pros & cons of using ClickUp when managing your tasks

✅Pro: Highly customizable: Users can make use of high customizability to tailor their workflows, views, and dashboards to fit their specific needs. 

✅Pro: All-in-one solution: ClickUp integrates a wide range of features into a single platform. Beyond online task management, it includes time tracking, document creation, goal setting, and communication tools. 

⛔Con: Complexity: The extensive range of features and customization options can make ClickUp overwhelming for new users. There is a steep learning curve, and it may take time for teams to fully understand and use all available features.

⛔Con: Performance issues: Some users have reported performance issues, such as slow loading times and occasional glitches, especially when managing large projects with many tasks. 

⛔Con: Overwhelming interface: While the interface is powerful, it can be cluttered and confusing, particularly for those who prefer a simpler, more streamlined task management software. 

⛔Con: Per-user pricing: Paid plans are per-user which can quickly rise as you introduce more team members, clients and partners to the platform.

ClickUp pricing

ClickUp has a per-user pricing model:

• Free Forever: Ideal for personal use, includes 100MB storage, unlimited tasks, unlimited free plan members, collaborative docs, real-time chat, Kanban boards, sprint management, calendar view and more.
• Unlimited: Best for small teams, costs $7 per user per month (billed annually) ($70 per month for a team of 10). Everything in Free Forever plus unlimited storage, unlimited integrations, unlimited dashboards, unlimited Gantt charts, agile reporting, AI compatibility and more.
• Business: Best for mid-sized teams, costs $12 per user per month (billed annually) ($120/month for a team of 10), includes everything in Unlimited plus Google SSO, unlimited teams, custom exporting, advanced public sharing, advanced automations…
• Enterprise: Best for large teams, custom pricing, includes everything in Business plus white labeling, advanced permissions, conditional logic in forms, enterprise API…

4. Trello

Trello is a highly visual task management app that helps teams organize and track projects through boards, lists, and cards. Each board represents a project, lists represent the stages of the project, and cards represent individual tasks or ideas. 

What sets Trello apart from other online task managers is its emphasis on simplicity. While Trello’s ease-of-use is a big plus for many there have also been complaints about the lack of more complex features and task views such as a list view. 

Pros & cons of using Trello as your task management software

✅Pro: User-friendly interface: Trello's visual Kanban-style boards are intuitive and easy to use. This makes it simple to create, organize, and manage tasks, even for users who are new to task management tools.

✅Pro: Flexibility and customization: Trello offers a high degree of flexibility with customizable boards, lists, and cards. Users can adapt these elements to suit various workflows and projects.

⛔Con: Per-user pricing: Per user pricing can make trello a costly task management solution for teams that aim to collaborate with a lot of internal and external team members. Per-user-per-month pricing can quickly run a bill into hundreds of dollars every month.

⛔Con: scalability issues: Trello's simplicity can be a drawback for larger teams or more complex projects. It becomes challenging to maintain an overview and manage dependencies effectively as the number of tasks and boards grows.

⛔Con: Lack of advanced reporting: Trello does not offer built-in advanced reporting or analytics features. 

⛔Con: Limited task dependencies and timeline views: While Trello is great for simple task management, it lacks sophisticated features like task dependencies and advanced timeline views.

Trello pricing

Trello’s task management software works with a 4-tier per-user pricing model:

• Free: $0 USD - Task manager for free for individuals or teams looking to organize any project.
• Standard: $5 USD per user/month if billed annually ($6 billed monthly) - $60/month for a team of 10 – For small teams that need to manage work and scale collaboration.
• Premium: $10 USD per user/month if billed annually ($12.50 billed monthly) $125/month for a team of 10 – For teams that need to track and visualize multiple projects in several ways.
• Enterprise: $17.50 USD per user/month billed annually ($210 annual price per user) - For organizations that need to connect work across teams with more security and controls.

5. Wrike

Wrike distinguishes itself as a task management software with advanced features that streamline and automate workflows. It offers versatile project views like Gantt charts and Kanban boards, enabling users to visualize progress in their preferred format. 

What makes Wrike unique in the market is its robust integration with over 400 popular apps, ensuring seamless connectivity and collaboration across platforms like Slack and Microsoft Teams.

Pros & cons of using Wrike as your task management app

✅Pro: Comprehensive project management features: Wrike offers a robust set of tools for project management, including Gantt charts, task dependencies, time tracking, and custom workflows. These features help teams plan, execute, and monitor projects efficiently.

✅Pro: Strong collaboration tools: Wrike excels in facilitating cross-functional team collaboration with features like real-time activity streams, document sharing, and integrated communication tools. This ensures that team members stay connected and informed throughout the project lifecycle.

⛔Con: Steep learning curve: Due to its extensive features and capabilities, new users may find Wrike challenging to learn and navigate initially. This can result in a longer onboarding process and require more training.

⛔Con:High cost for advanced features: While Wrike offers a free plan and various pricing tiers, access to advanced features and integrations can be expensive. This can make it less accessible for smaller teams or organizations with limited budgets.

⛔Con: Complex user interface: Some users find Wrike's interface to be cluttered and overwhelming, especially when managing multiple projects simultaneously. This complexity can hinder usability and efficiency for some team members.

⛔Con: Limited customization options: Although Wrike provides many features, some users may find the customization options for dashboards and reports limited compared to other task management tools. This can restrict how teams tailor the platform to their specific needs.

Wrike pricing

Wrike’s task management software has a 4-tier per-member pricing model:

• Free: $0/user/month - Intelligent online task manager with active task limitations, one user only.
• Team: $9.80/user/month ($98/month for a team of 10)- Only available for 2-25 users – unlimited projects, tasks, and automations (50 actions/user/month).
• Business: $24.80/user/month - ($248/month for a team of 10) Available for 5-200 users with custom item types, resource management, and automations (200 actions/user/month).
• Enterprise: Contact for pricing - 5 to unlimited users with advanced security features and automations (1000 actions/user/month).

6. Asana

Asana is a task management app designed to help teams organize, track, and manage their work efficiently.

What makes Asana unique in the task management landscape is its strong emphasis on simplicity combined with powerful functionality. Its intuitive design ensures that even non-technical users can quickly adopt the platform without a steep learning curve. 

Pros & cons of using Asana as your task management app

✅Pro: User-friendly interface: Asana is known for its intuitive and easy-to-navigate interface, which helps teams quickly get up to speed. The drag-and-drop functionality for tasks and projects simplifies organization and workflow management.

✅Pro: Robust task and project management features: Asana offers a comprehensive set of features, including task assignments, due dates, project timelines, and customizable project views like lists, boards, and calendars. These features allow teams to manage tasks efficiently and keep track of project progress.

⛔Con: High per-user pricing: Asana's starter plan costs $10.99/user/month when billed annually. This means you’ll quickly be spending over three or four figures for your task management every month.

⛔Con: Complexity with large projects: While Asana is great for small to medium-sized projects, it can become cumbersome and less efficient when managing very large projects with numerous tasks and dependencies. 

⛔Con: Limited time tracking and budgeting tools: Asana lacks built-in time tracking and budgeting features, which are essential for many project management needs. Users often need to rely on third-party integrations to fill this gap, which can complicate the workflow.

⛔Con: Email overload: Asana generates a significant amount of email notifications, which can overwhelm users and lead to important updates being missed in a cluttered inbox. While notifications can be customized, users often find the default settings to be excessive.

Asana pricing

• Personal: $0/user/month - Free task manager with unlimited tasks, projects, and messages.
• Starter: $10.99/user/month (billed annually) ($109.9/month for a team of 10) - Advanced project tracking with timeline view, workflows, and up to 500 teammates.
• Advanced: $24.99/user/month (billed annually) - ($249.90/month for a team of 10) Enhanced portfolio and goal management with 25,000 automations and advanced reporting.
• Enterprise: Contact for pricing - Unlimited users with advanced security features, custom branding, and premium support.
• Enterprise+: Contact for pricing - Includes all Enterprise features plus additional compliance and security integrations like SIEM and HIPAA.

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7 Basecamp

Basecamp is a task management software that simplifies project management by providing an all-in-one platform for teams to collaborate effectively.

What makes Basecamp one of the best apps for task management is its emphasis on communication and simplicity. Basecamp prioritizes clear communication with built-in message boards, group chat (Campfires), and automatic check-ins to keep everyone on the same page.

Pros & cons of using Basecamp as your task management app

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✅Pro: All-in-one collaboration tool: Basecamp combines multiple tools into one platform, including to-do lists, file sharing, message boards, schedules, and real-time group chat. This integration helps teams keep all their communications and project details in one place, reducing the need for multiple apps.

✅Pro: Simplicity and ease of use: Basecamp's user-friendly interface and straightforward design make it easy for teams to adopt and use effectively. Its simplicity is especially beneficial for small to medium-sized teams that need to get organized quickly without a steep learning curve.

⛔Con: Limited advanced project management features: Unlike some other project management tools, Basecamp lacks advanced features such as Gantt charts, task dependencies, and detailed reporting. 

⛔Con: No time tracking: Basecamp does not offer built-in time tracking, which can be a critical feature for teams needing to monitor the time spent on tasks and projects. Users must rely on third-party integrations to add this functionality.

⛔Con: Limited customization: Basecamp offers fewer customization options compared to other task management tools. Users may find it challenging to tailor the platform to their specific needs, as there is less flexibility in adjusting workflows, dashboards, and reports.

Basecamp pricing

Basecamp has a per-user pricing model for its task management application up until a certain amount, after which it becomes flat rate.

• Basecamp Per User: $15/user per month - ($150/month for a team of 10) Ideal for freelancers, startups, or smaller teams with every feature included and 500 GB storage.
• Basecamp Pro Unlimited: $299/month billed annually (or $349/month billed monthly) - Perfect for larger businesses with unlimited users, 5 TB storage, 24/7 priority support, and additional features like Timesheet and Admin Pro Pack add-ons.

8. Hive

Hive is a versatile task management app that consolidates project planning, execution, and tracking into one platform. 

Comprehensive proofing and approval processes are one of Hive’s main selling points. Teams can centralize document reviews and feedback to improve collaboration and ensure all necessary steps are followed.

Pros & cons of using Hive as your task management app

✅Pro: Team interaction and communication: Hive facilitates excellent team interactions and communications. Users appreciate the ability to catch up with team members and find the software effective for collaborative work, making it a valuable tool for team-based projects.

✅Pro: Ease of use and frequent updates: Users find Hive efficient and easy to use. The platform is regularly updated with new features, which users enjoy learning about and integrating into their workflows.

⛔Con: Reporting and accountability issues: Some users have reported that Hive's reporting and accountability features are lacking. There are issues with the logic in recurring actions, which can prevent the generation of accurate productivity reports.

⛔Con: Inability to create dependent tasks in recurring actions: A notable drawback mentioned by users is the inability to create dependent tasks within project actions that recur. This limitation can hinder the effective management of complex projects that require dependencies.

⛔Con: Annoying aspects and quirks: Users have pointed out certain annoying aspects and quirks of Hive. For example, "future" actions are not always treated as future actions, which can cause confusion and disrupt planning.

⛔Con: Complexity in some features: While Hive offers a range of features, some users find certain functionalities complex or not intuitive. This can lead to a steeper learning curve and may require more time for teams to fully utilize the tool's capabilities.

Hive pricing

• Free: $0/month: Free task manager that Includes 200MB storage, up to 10 workspace members, unlimited tasks and collaborative notes, various work views, email integration, and native chat messaging.
• Starter: $5/month per user ($50/month for a team of 10) Includes everything in Free plus unlimited storage, up to 10 workspace members, up to 10 projects, Gantt view, cloud storage integrations, in-app calendar, Zoom and Slack integration, and an AI Assistant.
• Teams: $12/month per user: Includes everything in Starter plus unlimited workspace members, flexible add-ons, shareable forms, time tracking, portfolio view, unlimited workflows, team sharing, and custom fields, labels, and statuses.

9. Meistertask

MeisterTask streamlines workflows and boosts team productivity with its intuitive, Kanban-style project boards. Teams can easily visualize tasks and track progress from start to finish.

What sets MeisterTask apart is its robust automation features and strong security focus. Users can automate repetitive workflow steps, saving time and ensuring consistency. 

Pros & cons of using Meistertask as your task management app

✅Pro: User-friendly interface and robust features: MeisterTask boasts an intuitive and user-friendly interface, paired with a wide range of robust features and collaboration tools. These attributes make it an outstanding project management solution for users.

⛔Con: Lack of internal calendar: A notable drawback is the absence of an internal calendar feature. Users have expressed the need for an integrated calendar to enhance task scheduling and time management.

⛔Con: Poor file sharing and revision management: File sharing and revision management within MeisterTask are considered poor by some users. There is a desire for improved handling of these aspects to better support collaborative work.

⛔Con: Dependability issues for remote work: For users with remote teams, MeisterTask has been criticized for its lack of dependability in assigning tasks and managing timekeeping for clients. This can be a significant issue for businesses that rely on remote collaboration.

Meistertask pricing

• Basic: Free – Core task management features for single users. Includes up to 3 projects, unlimited project members, customizable project boards, up to 5 collaborative notes, and quick reports.
• Pro: $13.5 per user/month: ($135/month for a team of 10) Includes all Basic features plus external sharing, unlimited projects and notes, agenda, unlimited integrations, private projects, automations, and advanced search.
• Business: $24 per user/month ($240/month for a team of 10) Includes all Pro features plus subtasks, timeline, roles and permissions, custom fields, security restrictions, priority email and phone support, and custom reports.
• Enterprise: Custom pricing – Includes all Business features plus tailored pricing offer, dedicated account manager, personalized onboarding assistance, and SAML Single Sign-On.

10. Notion

Notion redefines task management by offering a highly customizable and all-in-one workspace that goes beyond simple task tracking. Users can create tasks and projects within a flexible, modular environment, allowing them to tailor workflows to their exact needs. 

What sets Notion apart from other task management apps is its unparalleled versatility and customization. Users can design their own task boards, tables, calendars, and lists, adapting Notion to any project management style, whether it's Kanban, Agile, or a personalized method. 

Pros & cons of using Notion as your task management app

✅Pro: Integrated templates: Notion provides integrated templates that help users quickly launch new projects or tasks. This feature allows for easy integration of information from various sources, making it highly efficient for project setup.

✅Pro: Ease of organizing notes: Organizing notes or dashboards in Notion is super easy and fun. The ability to create a note within another note and link it to a line in a note is highly beneficial, helping users maintain organized and interconnected information.

⛔Con: Per-user pricing: Per-user pricing options can quickly skyrocket depending on who you’re collaborating with and the number of external people like clients, freelancers or other stakeholders need to access and collaborate with you.

⛔Con: Navigation difficulties: Some users find Notion difficult to navigate. This can result in inefficiencies and frustrations, especially when transitioning from other project management tools that might have simpler interfaces.

⛔Con:Initial learning curve: New users might face a steep learning curve when starting with Notion. 

⛔Con: Lack of direct communication features: Notion does not have a built-in chat feature which can make communicating between team members challenging.

Notion pricing

Notion has a 4-tier pricing model with an AI add-on:

• Free Plan: $0 per month: Free task manager with up to 10 guests, basic page analytics, 7-day page history, and limited block storage for multiple members.
• Plus Plan: $10 per seat/month (billed annually) or $12 per seat/month (billed monthly): Everything in Free, plus unlimited blocks for teams, unlimited file uploads, 30-day page history, invite up to 100 guests, synced databases, custom websites, custom automations, and charts & dashboards.
• Business Plan: $15 per seat/month (billed annually) or $18 per seat/month (billed monthly): Everything in Plus, plus SAML SSO, private teamspaces, bulk PDF export, advanced page analytics, 90-day page history, and invite up to 250 guests.
• Enterprise Plan: Contact Sales for pricing: Everything in Business, plus SCIM API for user provisioning, advanced security & controls, audit log, customer success manager, workspace analytics, unlimited page history, security & compliance integrations, and invite up to 250 guests.

Notion AI: $8 per member/month (billed annually) or $10 per member/month (billed monthly): Add to any plan for unlimited use of Q&A, autofill, and writer features.